Navigating Project Evolut...

Navigating Project Evolution

A Comprehensive Impact Analysis of Change Requests in Project Management Simulation

Slide 1: Change is Inevitable

Understanding the Ripple Effect of Change Requests

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Assessment 2 Overview: This is the Project Management Simulation Impact Analysis of Change Requests for Assessment 2. It is based on data from Assessment 1.
Project Lifecycle: We will delve into the project's current state to show how the old factory has been converted to a sustainable data centre.
Budget Considerations: The original budget was £100M for the project. Key risks and stakeholders were identified in the Assessment 1 as well.
Original End Date: Originally, the project was expected to end on Day 211. This target completion date would make the inaugural festival.

A Structured Approach to Handling Project Modifications

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Plan in Baseline Project: We begin with the baseline project plan as our starting point, which has WBS, Gantt, Cost Baseline, Risk and Communication Plans.
Analyzing Change: We will thoroughly analyze Change Requests 1–4, evaluating their impact on the project's scope and objectives.
Integrating Updates: This step involves integrating the approved changes into the project plan, updating relevant documents, and revising the schedule.
Forward Vision: Discussing the next steps to finalize the project and listing references for this presentation and for the audience.

Revisiting the Initial Plans and Objectives

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WBS & Gantt Chart: The project's Work Breakdown Structure (WBS) and Gantt chart serve as visual representations of tasks and timelines.
Cost Baseline: The Cost Baseline provides a benchmark for measuring project expenditures and managing budget adherence for various tasks.
Risk & Communication: The Risk Plan outlines potential risks and mitigation strategies, while the Communication Plan ensures transparent stakeholder updates.
Objective Overview: The primary objective is converting an old factory into a sustainable data center. Original end Day 211 (Inaugural Festival).

Adding a VIP Event to the Project Timeline

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New Task Implementation: Adding Summary Task 5 with activities 21–28 (VIPs, venue, catering, logistics, rehearsal, execution, closeout).
Schedule Extension: This extends the schedule to Day 250 on the critical path (Slack = 0). This is a significant shift due to the added event.
Budget Allocation: Allocate £150k for event (venue, AV, catering). This requires budget adjustments and careful allocation of resources.
New Risks: New risks include VIP no-show and vendor cancellation. Mitigate these with RSVPs and backup contracts with vendors.

Adapting to Financial Adjustments

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Festival Budget Cut: Festival budget is cut from £10M to £8.5M, necessitating strategic financial adjustments across project components.
De-scoping Deliverables: De-scope lower-priority deliverables and re-baseline cost line items. Shift £1.5M from 'Launch Event' to reserves.
Reallocation Strategies: Reallocating funds to essential project elements ensures core objectives are met despite budget constraints.
Quality Compromise: Address new risk of quality compromise through vendor negotiation, quality reviews to ensure project standards are upheld.

Contingency Planning for Launch Day Weather

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Rain Probability: There is a 90% rain probability on launch day, requiring preemptive measures to mitigate weather-related disruptions for the project.
Infrastructure Investment: Allocating £100k for a weather package, including tents, indoor backup locations, and incorporating a rain-date task in the WBS.
Schedule Slack: Insert 1-2 day slack to accommodate potential delays. This adds flexibility to the project schedule due to weather disturbances.
Mitigation Strategies: Mitigate adverse weather risks with covered venues and insurance. This minimizes the impact of weather-related issues.

Addressing Security Vulnerabilities

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Security Provider Breach: A security provider breach necessitates new security tasks to safeguard the project's sensitive data and operational integrity.
Proactive Measures: Add breach assessment, patching, audit, fallback manual security measures to address potential vulnerabilities due to security breach.
Emergency Cybersecurity Budget: Allocate £200k emergency cybersecurity budget to promptly address security incidents and fortify project defenses against threats.
Vendor Breach: Address new risk of vendor breach through incident-response and CERT engagement. Implement robust vendor-risk-management practices.

Integrating Changes into a Cohesive Project Strategy

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WBS Restructuring: The WBS now includes 6 summary tasks, incorporating the Event and Cyber Response initiatives to reflect recent project changes.
Gantt Chart Modification: The Gantt chart reflects the extended critical path to Day 250, with branches highlighted to emphasize task dependencies and timelines.
Budget Revamp: Budget shows net +£0.45M, with updated Cost Baseline table. Resource allocation has been revised to meet project needs.
Risk Management: Risk Plan now includes +7 new risks with mitigation strategies. Clear communication of risk events is crucial.

Future Directions and Reflection

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Further Research: This thesis is structured to contribute to further research on emerging hybrid methodologies and their applications in different project contexts.
Framework Development: A framework for choosing the best hybrid approach for certain projects is developed for better decision-making.
Training: Train and develop project managers and team members to strengthen the ability to deliver hybrid methodologies properly to increase success.
Long Term Vision: Establish hybrid methodologies as preferred practices, creating a culture of continuous learning within the project management community.

Thank you

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Conclusion of Learning: The experiences learned will be powerful in defining academic and professional pursuits to follow. Reflect on personal contribution.
Reflection on Improvement: Looking back at the group project, it has been good to reflect on what you can improve and what you can do better for next time.
Collaboration: Life of the collaboration was a helpful experience of teamwork, hybrid methodologies, and personal contribution.
A Heartfelt Thank You: Thank you for your attention. We appreciate your time and hope this presentation has been informative and insightful for all of you.